Step 1
Open the Gmail invite
Locate the email thread that contains the meeting details, even if the sender attached an image instead of an ICS.
Use case
Turn Gmail screenshots into Google Calendar events
Follow this repeatable workflow to capture invites that arrive as images or PDFs in Gmail, extract the details, and publish a clean Google Calendar event.
When to use this
- Executive assistants who receive PDF or image invites without ICS attachments.
- Sales or success teams scheduling follow-ups from Gmail threads or inline invites.
- Operations leaders collecting internal training sessions sent as screenshots.
Steps
Step 2
Capture the screenshot
Launch the Screenshot to Calendar Chrome extension and drag across the portion of the email with the agenda, times, and attendees.
Step 3
Review detected details
We highlight the title, timezone, and conferencing links. Confirm or edit before proceeding.
Step 4
Send to Google Calendar
Pick the destination calendar, add optional notes, or export an ICS file for another tool.
What gets extracted
- Event title and agenda summary
- Date, start/end time, and timezone
- Location or conferencing links
- Participants, CCs, and dial-in instructions
- Long-form notes for the description field
Privacy & security notes
Screenshots are processed in-memory via Supabase Edge, deleted immediately, and never written to disk. We retain the structured metadata for 30 days so you can resend events or export ICS files. Delete entries sooner from the History page or learn more on our security overview and privacy policy.
Common issues
- Timezone looks wrong
- Use the dropdown in the dashboard to set the correct timezone before sending. We remember your last choice.
- Location field is blank
- If the screenshot lacks a clear address, type it manually before pushing to Google Calendar.
- Duplicate meetings
- We flag duplicates based on metadata. Delete older history entries or adjust the title to avoid confusion.
FAQ
Do I need the Gmail app or can I use the web client?
Either works. The Chrome extension sits on top of Gmail in the browser, so no extra app installation is required.
Are screenshots stored anywhere?
No. Screenshots are parsed in volatile memory and deleted immediately. Only structured metadata you keep is stored for 30 days so you can revisit history.
Can I work offline?
You need an internet connection for parsing and sending, but once the ICS is downloaded you can import it offline if needed.
Install Screenshot to Calendar
Keep Gmail invitations moving even when they arrive as screenshots.